Gather information from a variety of sources for the completion and processing of forms, records, applications, etc.; contact individuals to obtain additional information.
Serve as a receptionist; receive and screen visitors, and check them in for appointments; receive and screen telephone calls, and take messages; provide factual information regarding County, department, or division activities.
Maintain record, and process various forms, applications, permits, or other documents specific to the department or division unit.
Type correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated recordings, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions.
Proofread and check typed and other material for accuracy, completeness, compliance with departmental policies; and correct English usage, including grammar, punctuation, and spelling.
Enter, edit, and retrieve data, and prepare periodic or special reports from an online or personal computer system following established formats and menus; may create report formats using programmed software to meet individual needs.
Perform other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, opening and distributing mail, processing outgoing mail, ordering and maintaining inventory of supplies and forms, etc.
Requirements :
Office Assistant I: Equivalent to graduation from high school.
Office Assistant II: Equivalent to graduation from high school, and one (1) year of general clerical or office assistant experience at a level equivalent to the County's class of Office Assistant I. When assigned to medical records, law and justice departments, Planning and Building, or the Recorder-Clerk's Office, previous knowledge and experience in the assigned area is desirable.